Neighborhood Inspection – April 17, 2017

Need a copy of the CC&Rs, Bylaws or Rules and Regs Book? 

CLICK HERE

 

On April 17, 2017 the neighborhood inspection was completed by AMG.

Q. What is a neighborhood inspection?

A. The CC&Rs (A contract you signed when you bought your home) and the Rules and Regulations (adopted by the HOA board) set forth rules, regulations and policies for which you need to maintain your property. The purpose of these rules, regulations and policies is to maintain a high value neighborhood which benefits the majority of our members.

Q. How does it work?

A. The board directs the management company to drive around the neighborhood and visually inspect the neighborhood for “violations”. The categories generally inspected are: Trash cans (Are they stored out of sight and neatly), Trash (loose items left out in the open, building supplies, etc.), High Grass (Unkempt lawns), Pressure Washing (Does your home need it), Commercial Vehicles (Large box trucks, etc), Trailers, Boats, General Home maintenance issues.

After the inspection the ARC committee is asked to verify the violations. This means someone from the neighborhood follows up on the list presented to us by the management company to ensure the violations exist. We generally wait several days so we can be sure the “violation” wasn’t just a temporary issue which was resolved without any further action needed on the part of the HOA.

If a violation is noted by the management company and the ARC committee, you get a letter from the HOA. If you resolve the issue, nothing further will happen. If the issue is not corrected you will get subsequent letters and then HOA Board may move forward with legal action.

Obviously the goal is to not have to send out letters or involve lawyers, so please try to keep up with your home maintenance and landscaping.

2017 Budget

262-fee-increase-letter

Click the link above to download a copy of the 2017 budget information and payment info letter.

Please note. Single family home payments are due quarterly. Payments are late if they are not posted to your account by close of business on the listed days.

January 1, April 1, July 1, October 1

We do not mail out coupons or notices to pay your dues. This is a cost saving system measure for the entire neighborhood.

Thanks,  Rob Smith

 

2017 Budget News

Synopsis for those who don’t want to or have time to watch this:

I have suggested the board increase the 2017 dues as follows –
Single Family homes from $144.74 per quarter to $149.08 per quarter
Towhomes would from $136.84 per month to $145.05 per month

The board will vote soon and an official notice will be mailed to all owners.

 

2015-2016 Board Member Elections

The annual meeting of the Almond Glen Owners Association will take place in July of 2015 (TBD).  The primary purpose of the annual meeting is to select the new board members who will serve the community over the next 12 months.

If you are interested in serving as a member of the 2015-2016 Board of Directors, Please send an email to the board with your name, address, and phone number.  Addresses and phone numbers will not be published and are for contact purposes only.

A list of candidates will be placed on the front page of this website and updated regularly.  If you have any questions, please feel free to contact the board or the community manager, Danielle Rudisill.

almondglenhoa@gmail.com

 

Being a Better Neighbor

“How do I let my neighbor know that what they are doing is really bothering me?”

slide001I get this question, in various forms, all the time. As a member of the HOA board, because of my professional experience, and sometimes just because I am always willing to listen.

So how DO you let someone know that what they are doing is a problem? To answer that you have to think about culture and our natural reactions to being shamed. Not to imply that anyone intentionally shames another person. However, the act of telling someone that what they are doing bothers you is at its most basic level; shaming them.

talking-over-the-fence-251x236Let’s define basic freedom. Many folks are unwilling to bother a neighbor with their discomfort for a fear they are in someway taking away from a neighbors freedom by asking them to stop doing whatever it is they are doing…. or in some cases… not doing. A simple way of looking at freedom is the old swinging arm example. As a free person you are welcome to swing your arms around like a crazy person anytime you want. If you find yourself in close proximity to other folks, on an elevator for instance, your right to swing your arms becomes more limited.

PlacemakinglovethyneighborbillboardKeeping that in mind lets examine a simple “problem”. Your neighbor parks their car on the roadway in front of your home. Yes, they can legally park their vehicle there… but lets assume it bothers you. How can you communicate this to your neighbor without starting an all out feud?

Third party intervention. I get into these types of discussions because many neighbors are looking for an easy way out of the problem. They want the HOA or me personally to address the problem. While I am happy to intervene when needed, I always advocate against third party intervention. You are taking a private matter between you and your neighbor and making it public. When was the last time YOU enjoyed being publicly shamed for your actions? Even as a child we learn that punishment is far worse when all of your friends know about it. Its no different when we are adults.

AL-How-to-be-a-great-neighbor1Direct communication. My advice: talk directly with your neighbor about the issue. Express your feelings honestly and be sure to make it apparent you are as embarrassed (if not more so) then they are. Sometimes we allow ourselves to get so worked up about an issue that we become very passionate about it when we try to discuss it. Its important not to allow yourself to become angry as you will probably end up just making your neighbors less neighborly

In most cases you will find your neighbor is not aware the things they are doing are causing you any discomfort. I know I would want my neighbors to tell me if I was hurting them. I care about my neighbors and my neighborhood and want to be seen as a great neighbor. None of us can be great neighbors unless those around us tell us when we are slipping.

What is a Board Meeting

What is a board meeting?

Q. When are the board meetings?

A. Some associations have meetings on a regular schedule. Almond Glen Owners Association has a policy of holding meetings on an “as needed” basis. While this makes it more difficult to plan to attend a board meeting… it is more productive. The board members typically discuss their individual schedules and agree on a meeting date when there are issues which need to be addressed in person. Its common for the board to meet once a month, but not a requirement. Often the board will come together with just 5 days notice due to personal conflicts.

Q. What happens in a board meeting?

A. Board members meet to discuss association business, cast votes, meet with other volunteers, meet with vendors, and give direction to the officers of the association.

Q. Who participates in a board meeting?

A. Generally the board members are the only active participants. Members can attend a board meeting and observe. If the board must enter into “Executive Session”, non-board members may be asked to leave the meeting. Typically the board will hold “Executive Session” business until the end of a meeting so members can observe as much of the meeting as possible.

Q. Where are the meetings?

A. In most cases the board will hold meetings at a board members home. In some cases the board will meet at the office of the management company in the boardroom. If there is strong interest from the membership in a particular board meeting, the board may rent a venue to accommodate larger gatherings.

Q. I want to formally address the board. Can I come to a board meeting and be heard?

A. If someone would like to speak at a board meeting, they need to be listed on the agenda. Generally, the agenda is drafted several days before a meeting. Planned, timed agendas help keep the meetings moving along with minimal distractions. Contact the associations management company and advise the manager you would like to speak to the board during and upcoming meeting. The board will need to know the topic, how much time you would like to be allowed to speak, and any audio visual requirements (i.e. A projector, laptop, and sound). The community manager will pass your request on to the board president, who will then ask the association secretary to add you to an agenda. On the day of the meeting you will be given your time to speak and the meeting minutes will reflect your participation as well as any handouts or other relevant information.